Notary Journal Entry

A journal is an important chronicle of your notarial actions and can help protect you in the event of future legal proceedings.

Notary journal entry.

If a notary s journal is lost or stolen the notary must notify the secretary of state of that fact. By notarial acts it mostly means signing of documents. Texas notaries must provide a certified copy of any notarial record to any person requesting a copy upon payment of the fees allowed by law. A notary public must record the following details in their sequential journal about every acknowledgment performed.

Block style each entry is recorded within a defined block. The notary public journal entry should be full and complete and must include all the following items. Keeping a notary journal is required by law in 16 states and strongly recommended in the rest. A notary public must record the following details in their sequential journal about every oath or affirmation administered and jurat given.

The notary public simply can write the word jurat type of document subscribed. The specific designs of this type of journal will vary but all will contain space for the necessary information. A notary journal is a piece of document used by notary public to record notarial acts. Time and date of the act indicate that the type of notarial act performed was an acknowledgment.

It is important for notaries to remember that we are the keepers of the books and as such we need detailed records in our sequential journal. If a notarized document is lost or altered or if certain facts about the transaction are later challenged the journal becomes valuable evidence that can both protect the rights of property owners and help notaries defend themselves against false accusations. State requirements for notary journal entries if your state requires you to keep a journal make sure to include all mandated information for every entry. For example california which has some of the most detailed notarization laws in the country requires the following information be taken down in each journal entry.

Every journal entry is legally presumed to be truthful and it constitutes the notary s personal knowledge of the notarization performed. See also gc 406 014 b. The notary public should write out the word acknowledgment rather than use any type of. It contains the date and time of the notarial act the type of notary to be signed the type of document and the date of document notarized you may also see bullet journal templates.

It works on mobile and web platforms is easy to use and is built on distributed trust. When notaries put their acts in journal they can trust theyre secure with end to end encryption and their data is their own. Blocknotary journal replaces the paper notary journal for recording notary acts. Time and date of the act an indication that the type of notarial act performed was a jurat.

Texas notary journal entries are public records and open for public examination and inspection at all reasonable times cprc 121 012 e.